Line 11 allows you to display a summary of invoices associated with this borrower. (Effectively this behaves as if you had used AFO495/View invoices by borrower- although line 11 is always shown, selection of this line does nothing unless you have privileges to AFO495).
It is possible to view/create invoices from line 11 in the Details display. When you choose this option in case no invoices have been created as yet, the system asks if you want to do so:
After clicking AFO 495 screen (if you have permission) where a provisionary invoice has already been created. you will be taken to the
If the borrower already has one or more invoices you will be taken to the AFO 495 screen, option View/create invoices by borrower (if you have permission).
It is possible to link borrower records to routing lists belonging to subscriptions within the serials module. You can view which lists the borrower is linked to by choosing line 12 from the Details screen. An overview will be presented:
By selecting a title from the list the individual details of a particular routing list can be viewed and modified.
It is possible to link borrowers as requestor to an order record within the acquisitions module. You can view which orders this borrower has requested by choosing line 13 from the Details screen. An overview will be presented:
By selecting a title from the list the individual details of a particular order can be viewed and modified.
: this option takes you to an overview of all transactions.
Transaction history allows you to view all the transactions that have involved the borrower in the V-smart Circulation module. So it shows transactions such as Loans, Returns and Renewals but also includes other transactions such as an update made to the borrower record, technical transactions and transactions that are created by overnight batch processing.
The information that is displayed is updated automatically and online, i.e. every time a borrower is involved in a circulation transaction.
Some of the information is also contained in the Payment History information.
The period during which the information is available is usually the current year and the previous year, but this might differ from system to system.
For each transaction the system displays the date, the time, the transaction number and the transaction type. The Details column is reserved for future use.
Note
Each line represents a transaction as defined in the V-smart circulation context. For example if 6 items are lent to a borrower during the same Loans session, V-smart counts this as one transaction, represented by one line on the screen.
– The system displays a pop-up window that shows the transaction details. See section 431.7.2.1.
– The output option is used to send the transactions to a valid device or application. The Standard output form is displayed.
– The filter option is used to restrict the transactions that are displayed. See section 431.7.2.2.
– The savelist option is used to store the transactions in an existing or a new savelist of the type Circulation transactions. After the transactions have been stored in the savelist, they are available for further SSP actions in AFO 141 Savelist management.
: Select a transaction of the type 'borrower notice' and then this option to view a copy of the notice sent to the borrower.
This depends on a system wide option (in AFO 483 – Mailmerge parameters – Notice sets – Notice type maintenance) that may be set for mailmerged notices to always save the individual notices. In this case, the system will save each set of notices as a unique file as defined in the ini file for the print processor that will output the notice. The file name generated will be returned from the mailmerge macro to Vubis, which in turn will add this to the transaction record. If the library chose to keep their notices then it will be possible to see the notice actually sent to the borrowers.
The system displays a pop-up window that shows the transaction details. This shows the date and time of the transaction, information on where the transaction took place, the staff user id, the borrower barcode and name, and the number of actions.
The example below shows one return transaction (1 item returned):
If the parameter "Borrower transaction history – show what was modified" in AFO 481 – Miscellaneous – Circulation transactions – Borrowers is ON, additional information will be displayed in the details of a transaction. The system will for instance show a change in borrower category with both old an new category codes:
General information
Label |
Data |
Comments |
Transaction date |
Date on which the transaction occurred |
|
Number of transaction |
The number of the transaction within the Date |
The combination of Date and Number make each transaction unique |
Transaction time |
Time at which the transaction occurred |
|
Institution |
Institution where the transaction occurred |
|
Location |
Location where the transaction occurred |
|
User id |
Staff user that performed the transaction |
The User id is WebOpac if the transaction was done by the borrower through the WebOpac |
Session id |
Cash management session id |
|
Cash register |
Cash register that was linked to the session |
|
Work station |
Work station id |
This is the logical work station id, which can have many formats (e.g. ip address) |
Transaction type |
Transaction id type |
This is a number that identifies the transaction (see below for the list of valid transaction types) |
Borrower id |
Id of the borrower (original barcode) |
|
Name |
Borrower name |
|
Barcode |
Actual barcode of the borrower |
|
Number of actions |
Number of actions in the transaction |
In case of Loans this is the number of items that were lent, in case of Returns the number of items that were returned, in case of Payments the number of debts that were paid, etc. |
Transaction types
The following transaction types are valid:
Transaction id |
Transaction wording |
11 |
Loan |
12 |
Return |
13 |
Renewal |
15 |
Payment |
16 |
Reservation (new) |
17 |
Refunds / miscellaneous payments |
18 |
Deposit refund |
19 |
Payment from deposit |
21 |
Reservation modification (new expiry date) |
22 |
Reservation (change priorities) |
27 |
Reservation trapped through picklist/reservation messaging |
27.02 |
Reservation trap period storage |
27.1 |
Reservation (return via request module) |
28 |
Automatic waiver |
29 |
Loan status amendment |
30.1 |
Borrower record modified (new or modified) |
30.10 |
Storage of postage costs in borrower record |
30.11 |
Change to 'summary info' in borrower record |
30.12 |
Payment of contribution; update borrower record |
30.13 |
Create an 'open' contribution fee |
30.14 |
Create deposit info in borrower record |
30.15 |
Circulation note deleted |
30.16 |
Process contribution in borrower record |
30.17 |
Storage of dates related to (automatic) invoicing |
30.18 |
Put borrower on suspension |
30.19 |
Update contribution data following automatic renewal of card validity |
30.2 |
Update claim history of borrower |
30.20 |
Modification of loan parameters in borrower record |
30.21 |
Adjust expiry date (and pay full membership if applicable) |
30.22 |
Adjust expiry date and recalculate membership |
30.23 |
Borrower block data updated |
30.231 |
Borrower block data updated (WebOpac) |
30.232 |
Borrower block data updated (Telephone messaging) |
30.233 |
Borrower block data updated (Self Check) |
30.24 |
Increase number of renewals during loan |
30.25 |
Change to the individual maximum of loans |
30.26 |
Add card id |
30.27 |
Delete card id |
30.28 |
Update PIN code |
30.29 |
Update photo |
30.3 |
Registration of 'abnormally returned items' |
30.30 |
Update index following delete of borrower record |
30.31 |
Update index following import of borrower record |
30.32 |
Opening a deposit |
30.33 |
Changes to additional borrower cards |
30.34 |
Removal of a deposit |
30.35 |
SIP2/Netloan Library function |
30.4 |
Payment of contribution |
30.5 |
Remove deposit info from borrower record |
30.58 |
Circulation note added/modified |
30.59 |
PIN code (re)generated |
30.6 |
Change to contribution data (in borrower record) |
30.62 |
Web service Borrower addresses |
30.63 |
Borrower card block with expiry date |
30.631 |
Borrower card block with expiry date (WebOpac) |
30.632 |
Borrower card block with expiry date (Telephone messaging) |
30.633 |
Borrower card block with expiry date (SelfCheck) |
30.7 |
Change to suspension history |
30.8 |
Removal of actual barcode |
30.81 |
Borrower card replacement reason (Card not yet replaced) |
30.811 |
Undo borrower card replacement reason |
30.9 |
Delete borrower record |
30.10 |
Storage of post costs in borrower record |
30.20 |
Modification of loan parameters in borrower record |
30.30 |
Update index following delete of borrower record |
31 |
Payment of contribution (coincides with type 33) |
32 |
Delete borrower |
33 |
Payment of contribution |
35 |
Credit card pay accepted |
36 |
Credit card pay submitted |
37 |
Credit card payment |
38 |
CardHolder payment failed |
39 |
Credit card pay failed |
40 |
Add renewal administration fee |
41 |
Collection fee |
42 |
Copyright tax code |
43 |
Change due date |
44 |
Floating stock |
51 |
e-Loan |
60.1 |
Action related to cash register |
62 |
Statistical log |
70 |
Request costs |
71 |
New Stack Request |
72 |
Request becomes active |
73 |
Request trapped |
74 |
Borrower notice |
76 |
Request cancelled |
77 |
Request completed |
78 |
Fee for request raised |
85 |
Payment waived |
86 |
Waivers of contribution |
88 |
Create open deposit |
89 |
Remission from deposit |
90 |
Enrolment fees |
91 |
Payback (deposit, contribution, 'free') |
95 |
'Book fee' |
96 |
Administrative fees |
97 |
Costs for new card |
99 |
Sales (no payment) |
115 |
Payment – Bank |
133 |
Payment of contribution - Bank transfer |
215 |
Payment – Acceptgiro |
233 |
Payment of contribution - Accept giro |
315 |
Payment – Card |
333 |
Payment of contribution - Card |
415 |
Payment – Account |
433 |
Payment of contribution – Account |
515 |
Payment – Pin |
533 |
Payment of contribution - Pin |
615 |
Payment – Chip |
633 |
Payment of contribution - Chip |
Action specific information
For each action information is given dependent on the type of transaction For example for each item lent the system shows the time, item barcode, any loan fee and whether there is a reservation for the item. The following table contains an overview of the valid transaction types.
After choosing this option the following form will be displayed:
The following options are available:
· From date select a date from the drop-down box. Note that the display includes the date selected.
· Until date select a date from the drop-down box. Note that the display includes the date selected.
· Transaction type select one or more transaction types from the left side and use the arrow to move to the right side.
· Institution/location select one or more locations from the left side and use the arrow to move to the right side.
Note
You can select more than one filter at the same time. The filter is retained for your user login until you change the filter. Use the button to remove all the filters.
See also the general information on Loan Plan.
There are two options on the details screen of a borrower related to Loan Plan: and
These options are only active when:
· Loan Plan is in use
· This borrower belongs to a Loan Plan borrower category and already has Loan Plan transactions.
When a borrower has a Loan Plan type subscription, the corresponding counters are shown in the protected upper part of the details screen:
The counters are also shown when the buttons are not yet active.
After choosing the option an overview screen will pop up with a list of loans within the Loan Plan subscriptions:
This screen is for information purposes only.
After choosing the option a screen with the Loan Plan counters will be shown:
Here you can increase or decrease one or more counters. The value can not be less than 0. The value can not be higher than the maximum set in the parameters.
Examples:
When a borrower still has 10 loans to go and you set the Loan counter to 3, the remainder will now be 7. I.e. you have told the system 3 more loans have taken place than were counted.
When a borrower still has 10 loans to go and you set the Loan counter to 0, the remainder will now be the original maximum for the subscription. I.e. you have told the system no loans have taken place yet at all.
Note
The information in the counters in the protected upper part of the details screen is not refreshed after the adjusting the counters.
· Document control - Change History
Version |
Date |
Change description |
Author |
1.0 |
June 2008 |
creation |
|
1.1 |
October 2008 |
replaced some screen shots; new options for post code maintenance; new option transaction history; info on printing mailmerged labels |
|
2.0 |
October 2009 |
new option Contact events; new loan fee history option; special loan status now also shows current status; new transaction types; better info on linked records; additional info on various fields; new features additional cards; new field for future borrower category; focus for barcode replacement is now 481 parameter; columns on search screen |
|
3.0 |
August 2010 |
Added info on registration confirmation; new options for renewals and address changes for related borrowers; new option to remove picture link; new display of stack request info; contact methods; textual improvements; Interlibrary Loan details; enhancement of Reservation option |
|